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Workflow and Document Management
N2 WDMS
  • Capture
Documents are captured by batch scan systems and automatically entered into the system in batch mode or by a user in single-document mode. During capture text indexing is completed by N2 text indexing service.
  • Store:
Documents are stored in magnetic file system repositories or MSSQL/Oracle repository. The file system repository can utilize NAS or SAN storage sub system.
  • Profile:
Documents are indexed using configurable templates and organized into appropriate folders.
  • Search:
Finds documents and folders using template attributes or full text search.
  • View:
Rich multi file format viewer with thumbnail view and rich set of annotations
  • Security:
Controls access to documents and objects
  • Level 1: Authentication
    • N2 internal authentication
    • Windows Active Directory Services
  • Level 2: Authorization using roles and AC
  • Workflow management:
N2 provides several types of rule based workflow:
  • Hierarchical workflow routing based on user hierarchy
  • Freeform routing
  • Activity based workflow routing where multiple users participate at each activity. It allows users to route documents containing documents from step A to step B based on rules, reassign work to another user and more.
  • Revise:
Document revisions are controlled and annotations are stored separately
  • Integration:
Interface to external systems linking documents to business processes
  • Digital Signature:
N2 provides Digital Signature and Document Encryption to ensure record and document authenticity, integrity and confidentiality. The document can be digitally signed & verified ensuring authenticity. The feature of cosign allows multiple users approval.
  • Web Scan:
The feature of Web Scan enables user to scan documents over the web. This enhanced feature of Viewer allows scanning documents and uploading to N2 repository without the support of scan application. It can be uploaded as new document, appended, inserted or replaced within an existing document.
  • Task management:
N2 provides standard and additional tasks at each activity. The standard task are out of the box such Send Email. The additional tasks are configured an administrator such as Create Correspondence.
  • N2 allows an administrator to add, remove or modify tasks at each activity
  • Attributes, Tags and Text Search:
N2 supports attribute or tag search
  • N2 allows a user to search using a combination of attributes
  • N2 supports searching by document tags
  • Phrase, boolean, group, wildcard, fuzzy, field and range search is supported
  • Multilingual:
N2 supports multiple languages
  • N2 offers multiple languages that are supported by Windows resource files
  • Integration:
Interface to external systems such incoming and outgoing email, provide web services to get, put and manage documents
  • BPMN Workflow GUI Designer:
N2 offers a web based BPMN workflow designer with rich set of gateways
  • Audit and History Reports:
  • N2 provides workflow and attribute change history
  • N2 supports document version control and change history
  • Import Service:
N2 provides a configurable auto-import service for a single or batch of documents.
 
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